How to: Use The Volunteer Signup Form (Volunteer & Combination Departments)

Overview

The Volunteer Sign-Up Form is designed for members in volunteer or combination departments to submit their availability for upcoming on-call shifts. This tool ensures administrators have up-to-date availability when assigning coverage, particularly for open day, night, or 24-hour shifts.

Prerequisites

• Must be part of a volunteer or combination department configuration

• Must be logged into Firehouse247

• Availability must be submitted before assignment to be editable

How to Submit Your Availability

1. Access the Volunteer Sign-Up Form

• Navigate to Volunteer Sign-Up from the main menu

2. Understand the Table Layout

Each row contains:

• Date of Shift

• Shift Type – Day, Night, 24-Hour, or Other (depending on configuration)

• Availability Field – For entering custom timeframes

3. Select Your Availability

You have two options:

• Full Shift Selection: Click the checkbox next to a shift to submit availability for the full time block

• Custom Timeframe:

  • Enter the desired time range into the availability field (e.g., 09:00–13:00)

  • Note: If you select the checkbox before entering a time, custom input will be disabled for that row

? Custom time must be entered first if not committing to the full shift.

4. Click Save

• Your availability will now be submitted to the system and visible to administrators during scheduling

Modifying or Removing Your Availability

If you haven’t yet been assigned to a shift:

• Return to the form

• Deselect the checkbox or remove the custom time

• Click Save again to update or remove your availability

Tips & Best Practices

• Always submit availability early to ensure you're considered during shift assignments

• Use clear and accurate time entries for partial availability

• Check My Shifts regularly to see if you’ve been assigned or if you need to adjust entries